Your Old Canvas Courses Need Attention!

Courses created in Canvas before Summer 2018 will be deleted on December 18 of this year. If you would like to preserve any course content from this period, you can create a course archive by exporting your Canvas content ahead of December 18th. If you need assistance with this process, please submit a request to edhelp@uw.edu and we will help you create this export package.

How to check your Course’s Expiration Date

You can easily check course expiration dates on your All Courses page using the following steps:

Sign into UW Canvas LMS by visiting Canvas.
Once you’re logged in, click Courses on the Canvas global navigation bar on the lefthand side of the page.
A flyout menu will open on the lefthand side of the page. Scroll to the bottom and click All Courses.
When the page opens, to the far righthand side page there is a column that is labeled Expires and any dates listed in red are the courses that are set to expire and be deleted at the upcoming retention deadline.

Panopto Recordings

Beginning December 18, 2023, recordings created or last edited five or more years ago that haven’t been viewed in the last year will be deleted and will not be recoverable. Recordings not viewed in the last 18 months* will be archived.

The next set of courses to expire, from academic year 2018-2019, will be deleted June 30, 2024, and we will send additional reminders as that deadline approaches.

We are here to help! If you have questions or concerns, please reach out to us at edhelp@uw.edu and we can create a retention plan for your course’s specific needs.

Coming this Winter: Canvas Retention Policy

Content created in the UW Canvas LMS is retained for five years after the end of the academic year (considered to be June) in which the course section was offered. As this is the first year the policy will be implemented, courses from Autumn 2012 through Spring 2018 will be deleted on December 18, 2023.

To check which courses will be impacted by this change:

Sign in to UW Canvas LMS by visiting http://canvas.uw.edu
Click Courses in the global nav at the left.
In the Courses flyout menu, scroll down to the very bottom.
Click All Courses.
Click the heading of the Expires column to list the courses set to expire this year first.

If you wish to keep the course contents, please review the archival instructions from UW IT.

Panopto Retention Policy

To comply with the University of Washington’s records retention policies — and to adapt to a new Panopto contract that charges for the number of recordings created, archived and stored — UW Information Technology will begin implementing a retention policy for Panopto recordings in June. UW IT recommends you to download any recordings you want to keep and to delete recordings no longer needed.

As announced via email in December 2023, the retention policy has been revised. UW-IT are delaying implementing the policy until Panopto provides a way for creators to see which recordings will be deleted. UW-IT will send updates when we have more information about the timing. For more information and updates, please review the Panopto Data Retention Policy.