Technology Center

June 4, 2021

Updated Access Policy for Canvas


In order to appropriately secure Canvas course content and student data, UW-IT will implement an access policy for Canvas on Thursday, June 17, 2021.

Under this policy, the ability to sign in to Canvas is restricted generally to current employees, faculty, as well as current and recent former students. Employees and retirees will lose the ability to sign in to the UW Canvas LMS when they separate from the UW, in parallel with other IT services.

Note: Because access to Panopto uses the Canvas sign-in, Panopto users — including those who want to view recordings — will also be impacted by the Canvas access policy.

Who will be impacted by this change

  • Separating employees and retirees lose access when they leave the University.
  • People with sponsored UW NetIDs, such as guest instructors.

Who will not be impacted by this change, and continue to have access to Canvas

  • Any faculty member who has an academic appointment in Workday.
  • Current instructors, faculty, staff, and students.
  • New and returning employees (will be able to access Canvas on their official start date.)

Review details about who has access to Canvas and for how long.

What you need to do

If you support any of the above groups, please:

  • Add information about employee and retiree loss of access to the Canvas LMS to any offboarding information or separation checklist that you maintain.
  • This access lasts for one year and must be renewed annually by a current UW employee.

Learn more about provisioning access to Canvas and the responsibilities that go along with provisioning access

Thank you for your attention to this policy change. If you have any questions, please contact



Karin I. Roberts

Canvas Service Manager

UW-IT, Academic Experience Design & Delivery

Pronouns: she/her/hers

206.616.8153 |