{"id":514,"date":"2017-09-18T15:54:31","date_gmt":"2017-09-18T15:54:31","guid":{"rendered":"https:\/\/www.education.uw.edu\/coeir\/?p=514"},"modified":"2017-09-18T15:54:31","modified_gmt":"2017-09-18T15:54:31","slug":"open-house","status":"publish","type":"post","link":"https:\/\/www.education.uw.edu\/technologycenter\/workplans\/open-house\/","title":{"rendered":"Open House"},"content":{"rendered":"

\n\tOn September 15th we held an Information System Open House. We had the following project summaries posted and asked the staff and faculty who participated to vote for the ones that had value for them, were most valuable to college operations, should be prioritized.\n<\/p>\n

\n\tFollowing are the projects listed in order of votes by Open House participants.\n<\/p>\n

\n\tCourses<\/span>\n<\/div>\n

\n\tBetter Support for Fiscal and ABB 18 Votes <\/span>
\n<\/h2>\n

\n\tUse Cases
\n<\/h3>\n
    \n
  • \n\t\tAs a fiscal manager I would like to see where the course plan affects the budget.\n\t<\/li>\n
  • \n\t\tAs leadership I would like to understand how future course plans will impact ABB allocations.\n\t<\/li>\n<\/ul>\n

    \n\tImplementation Plan
    \n<\/h3>\n
      \n
    • \n\t\tIdentify triggers with fiscal implications, create reports that surface these conditions.\n\t<\/li>\n
    • \n\t\tAdd metadata to the system that allows categorization using ABB metrics. Example instructor roles.\n\t<\/li>\n<\/ul>\n

      \n\tIssues to Address
      \n<\/h3>\n
        \n
      • \n\t\tSome ABB inputs are out of scope of the courses database, for example ABB credits are based on the major of student who enroll in courses, not the unit offering the courses.\n\t<\/li>\n<\/ul>\n
        \n
        \n\tPerson<\/span>\n<\/div>\n

        \n\tPerson Search 17 Votes <\/span>
        \n<\/h2>\n

        \n\tUse Cases
        \n<\/h3>\n
          \n
        • \n\t\tCollege faculty and staff would like to know what relationships a person has with the college. “Who is Jane Doe?”\n\t<\/li>\n<\/ul>\n

          \n\tImplementation Plan
          \n<\/h3>\n
            \n
          • \n\t\tSearch interface for people that shows results over various college information systems.<\/p>\n

            \n\t\t\t \n\t\t<\/p>\n

              \n
            • \n\t\t\t\tProspective students in Recruitment\n\t\t\t<\/li>\n
            • \n\t\t\t\tApplicants in Applicant Review\n\t\t\t<\/li>\n
            • \n\t\t\t\tStudents in Student database\n\t\t\t<\/li>\n
            • \n\t\t\t\tInstructors in Courses\n\t\t\t<\/li>\n
            • \n\t\t\t\tGrant personnel\n\t\t\t<\/li>\n
            • \n\t\t\t\tFaculty & staff\n\t\t\t<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
              \n
              \n\tFiscal & Budget<\/span>\n<\/div>\n

              \n\tFaculty Commitment Database 12 Votes <\/span>
              \n<\/h2>\n

              \n\tUse Cases
              \n<\/h3>\n
                \n
              • \n\t\tBudget managers would like to have a record of commitments made to faculty for operations, budgeting, and forecasting. Specifically need to track items that can not be represented as encumbrances in UW central financial systems.\n\t<\/li>\n<\/ul>\n

                \n\tImplementation Plan
                \n<\/h3>\n
                  \n
                • \n\t\tCommitments database would be accessible by the COE fiscal office. Commitment records could be edited and reported on.\n\t<\/li>\n
                • \n\t\tSystem would integrate available UW person, appointment, and financial data to provide context and minimize user effort.\n\t<\/li>\n
                • \n\t\tAdditional requirements gathering is needed…\n\t<\/li>\n<\/ul>\n
                  \n
                  \n\tCourses<\/span>\n<\/div>\n

                  \n\tPut Course Plans on College Websites 10 Votes <\/span>
                  \n<\/h2>\n

                  \n\tUse Cases
                  \n<\/h3>\n
                    \n
                  • \n\t\tAs faculty I would like courses I teach included on my page on the College of Education website.\n\t<\/li>\n
                  • \n\t\tAs administrator of a college program I would like courses related to the program listed on the program website.\n\t<\/li>\n<\/ul>\n

                    \n\tImplementation Plan
                    \n<\/h3>\n