{"id":3202,"date":"2019-03-18T14:54:48","date_gmt":"2019-03-18T14:54:48","guid":{"rendered":"https:\/\/www.education.uw.edu\/technologycenter\/?p=3202"},"modified":"2019-04-15T15:27:47","modified_gmt":"2019-04-15T15:27:47","slug":"deleting-application-data","status":"publish","type":"post","link":"https:\/\/www.education.uw.edu\/technologycenter\/databases\/deleting-application-data\/","title":{"rendered":"Deleting Application Data"},"content":{"rendered":"

Related to COE Applicant Review database<\/a>.<\/p>\n

We are implementing a purge process that will delete old application data from the Applicant Review database. This follows the UW Record Retention policy<\/a>.<\/p>\n

Application records will be deleted the quarter after an applicant applied to start a College of Education program. For example if an applicant applied for our Teacher Ed program starting 2020 Summer, their application information will be deleted at the start of 2020 Autumn.<\/p>\n

This delete timing lets us use the full application record to support recruitment, admissions, and advising.<\/p>\n

Enrolled Students<\/h3>\n

If an applicant is admitted and matriculates they will have a Student record that persists through a separate retention policy. Specifically identified application material will become part of that Student Record (examples: Certification records, CV, or Statement of Purpose, Application rubric scores).<\/p>\n

Application Data Warehouse<\/h3>\n

We have built an Application Data Warehouse data set that includes high-level de-indentified information about historical applications. We will be able to use this data set to provide aggregate reporting about application history (example: in 2015 we had X doctoral applicants, Y were admitted, and Z enrolled). But this data set will not include specific applicant identities or any of the administrative details of applicant processing.<\/p>\n

Test Scores<\/h3>\n

We receive test scores from testing agencies that is displayed within applications. However this is a distinct record with its own retention policy. When we delete an Application the test score data provided by the testing agency is left intact. It may not be visible in the system because there is no application. However if a person applied to the college again at a later time the agency test data could once again be matched to the new Application and Person and be displayed in the system.<\/p>\n

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Related to COE Applicant Review database. We are implementing a purge process that will delete old application data from the Applicant Review database. This follows the UW Record Retention policy. Application records will be deleted the quarter after an applicant applied to start a College of Education program. For example if an applicant applied for our Teacher Ed program starting 2020 Summer, their application information will be deleted at the start of 2020 Autumn. This delete timing lets us use…<\/p>\n

Continue reading Deleting Application Data<\/span><\/a><\/div>\n","protected":false},"author":15,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[15],"tags":[],"class_list":["post-3202","post","type-post","status-publish","format-standard","hentry","category-databases"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t