Month: March 2018

3/12/2018 – 3/23/2018

Work Complete

Courses

• Completed conversion of most UI from Prototype JS to jQuery. 
• Refine the person merge tool so it correctly show the results of the last merge without a page refresh.
• Fixed new instructor summary "John Smith +2" was not displaying in Plan a Quarter tool.
• Database schema updates to support better hiring tracking.
• Add/edit staff form prompts for employee type when entering instructor. Extra value to help with HRP forms.
• Users can enter expected hours when adding Reader/Grader instructional staff record. This optional field is meant to help with staff planning and potentially serve as a check during timesheet approvals.
• Courses configuration "Voting Faculty" now shows NetID, Area, Area Chair and can be downloaded as spreadsheet. This list is updated nightly based on current academic appointment data. 

Hiring 

The hiring database is in early development with HR and Fiscal team.

• Added tools to hiring database to work with UW academic quarters.
• Records that show which user completed an action store actual user data (previously stub data).
• Appointment request shows when there is an overlapping request for the same person and same quarter from a different request (two forms trying to hire same person for same period).
• Appointment request shows indicator for periods that are following hours and pay fields. Editing hours and pay on one of these linked periods updates the values for all.
• Notes can be added (edited, deleted) to an appointment request.
• User management tools. Can add new users searching college person data, assign hiring database roles.
• Beginnings of Approvals workflow. Users can add an Approval or request an Approval to be responded to by another user.
• Implemented person type-ahead input. Text field where user can enter a COE person's name or NetID and be presented with a matching suggestion list as they type.

Merit Reporting

• Prepare Merit Data report (currently accessible from Courses database) for 2018 faculty merit review cycle.
• View Other tool is now accessible to Area Chairs and college support staff. This will help faculty get support when using the data tool.
• Merit Data Report has more background information and instructions describing the report visible directly on the page.
• Merit Data Report has print style applied. When faculty print (hard copy or print to PDF) their report instructions and Courses navigation are hidden.

Infrastructure

• Adjusted html form library to be more flexible when extracting data.

2/26/2018 – 3/9/2018

Work Complete

Appreview

• Student number is displayed on student detail under the applicants name when student has a UW Student Number. This was required for ECFS processing, but decided to be useful for all applications.

Courses

• Work continuing on replaceing deprecated JavaScript library.
• Research and fix duplicate curriculum buttons in test environment.

Hiring 

This system is still pre-release. Initial work is being done with HR/P and Fiscal team.

• Implement payroll quarters. UW has fixed recurring payroll periods that correlate with academic quarters. Created a single configuration and date resolution strategy in hiring database that is used throughout that system.
• Implemented summer terms (A, B, Full, Staff) for courses and appointment periods.
• Quick add for academic year. When adding an Autumn appointment request provide checkboxes that say "Continues in Winter", "Continues in Spring".
• Delete an appointment period from a request.
• Appointment request workflow based on courses. If user enters courses first, appointment periods are generated automatically.
• When multiple appointment periods (quarters) are added to an appointment request the hours and pay fields are considered linked by default. Editing any period hours and pay fields updates them all. If user adds a new period with different hours and pay fields that period is unlinked and maintains its own values. User may edit a linked period and specify that this period has its own hours and pay values.
• Update the Appointment Request view to show more data on the default view (without clicking to drill down) and to clarify that this is a single request added by a specifc user.
• Update the worker view to show chronological upcoming Appointment periods where this worker has been requested. Clicking those periods leads to the Appointment Request detail view.
• System can provide current academic quarter. Used our UwQuarter shared library and shared data view maintained by "EDUC" project to have access to UW academic quarter actual dates.

Student

• Add single ethnicity value to student data. While student data includes multiple ethnicities per person we frequently have reporting requirements that ask us to simplify this data down into a single value per person to report demographically. We've made this aggregation part of the nightly student data update. This data is available to IR reporting, but not displayed in web application.
• The course planning report now accounts for milestones. Course planning report uses milestone configuration to show a list of student who need to take a given course. Version 1 of this just showed student information in relation to the specific course (completed, enrolled, need). Version 2 also examines the related milestones of the student to see whether the student has completed or enrolled in a comparable course (student took EDUC 305 or EDUC 310) or whether the requirement was waived.
• Fixed problem with downloading CSV spreadsheet of Generated Placement records.

Tech Support

• Import equipment inventory from spreadsheet for Cultivate Learning. Import process that converts spreadsheet to machine, specs, and person records in the COE ticket system.
• Replace URL generator that was using deprecated PHP function.

Infrastructure

• Configured mail on production web server to send server administration email to web administrator.