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Office of Institutional Research

Month: March 2017

Cycle 53

3/13/2017 – 3/24/2017

Work Complete

Appreview

  • Add application creation by staff for ECFS transfer students. These students will apply to UW via College Net and ECFS staff will receive email notification of application. We wanted to remove the second step for applicants, but still have all applications reviewable in one place.
  • Show faculty which admitted students are coming. New report for Applicant Intent and dashboard cards also display intent message.

Courses

  • Refined table sorting for columns with academic quarter values.
  • New permission sets for editing course-release data. This allows Associate Deans to delete course-releases.
  • Duplicate button on course-releases to continue same policy for following academic years.
  • Update process now includes offerings with "suspended" status in UW Time Schedule. Some offerings were incorrectly being displayed as cancled in the courses database.
  • Course plan is final on 11th day of quarter. This means offerings will be locked from edits and and fully update from UW Time Schedule. Previously this would happen after quarter ended. Any offerings in plan that are not in the UW Time Schedule will also be canceled on 11th day.

Grants

  • Grants data moved to a "grants" database, extracted from STEP student data.

Person

  • Refactor person update to separate out update processes into logical code components. The person update rules had grown over time to the point where they were no longer clearly readable in the code.
  • Add automated testing to the person update service.
  • Extend the person update service to provide a matching strategy on first name + last name + birthdate. This strategy will be used for ECFS application entry.

Student 

  • Report of issued Washington certificates by UW academic year.
  • Certificate checklist report provides overview of certification process for a specific cohort.
  • Student number zero padded in student detail header.
  • Report of students who should have faculty academic advisor and do not.
  • Advising end quarters are set when degree complete records are imported from the UW SDB.

Test Scores

  • CBEST test scores converted to 3 separate subject matter scores. This allows CBEST scores to be configured as evidence of Basic Skills Proficiency for state certification.

 

Cycle 52

2/20/17 – 3/3/17

Work Complete

Courses

  • Log for instructor change. This will support fiscal reporting.
  • Repitition rules now only fill A/B term for summer quarter course offerings.

Person

  • Updated authorization views for Student 2 launch and STEP retirement.

Recruitment

  • RSVP heading size reduced for tablet / phone screens.
  • Added timezone to event metadata to support traveling attendees.

Student

  • Fixed student status display on table views to be clearer and consistent with header on student detail.
  • Add Certificate / Endorsement form that matches existing STEP workflow.
  • On-leave report has export to CSV spreadsheet implemented.
  • On-leave report now includes graduate students with UW status last quarter (either enrolled or on-leave) who do not have status this quarter.
  • On-leave import only generates leave records up to one year in future. SDB data (possibly erroneous) has some students on-leave for several years from now.
  • Rebuild of on-leave load from SDB. Previous process tried to use on-leave information from enrollment query, but missed records where the student has been on-leave for several quarters. Refactor of student data load reorganized tasks into more logical, manageable segments.
  • General users have been removed from STEP.
  • Tested and implemented strategy for removing withdrawn students from faculty advisee lists. These students will be removed by setting advising end quarters for the last quarter student was enrolled.
  • Milestone report removed from menu. This report had unclear meaning and data update issues. We will regroup and clarify requirements with business owners.
  • Doctoral credits progress bar fixed to include course levels 400 and above.
  • Added credits progress bars for Masters credits.
  • L4L cohort configuration changed to new cohort every 3 years.
  • Certificate and Endorsement view is updated to display when endorsements belong to a specific Certificate. Orphan Endorsements can still be added (as expected endorsements) and these are listed individually at the bottom of the Certificate / Endorsement list.
  • Final sync of WA state OSPI Certificate Numbers from STEP to Student 2.